ACCU Advisory Committee of CERN Users Status

ACCU
Advisory Committee of CERN Users
Status Report
Cristina Biino, Clara Troncon
•  ACCU – che cos’e’
•  Notizie DG
•  Selected items (SMB, IT…)
ACCU: Advisory Committee of CERN Users
ACCU is the forum for discussion between the CERN Management
and the representatives of CERN Users to review the practical means
taken by CERN for the work of Users of the Laboratory.
The task of ACCU is to advise the Director General on the practical measures to
be taken and administrative internal arrangements to be made by the CERN
Management for the utilization of the CERN facilities for research. This concerns in
particular the working conditions and the arrangements for technical support to the
CERN Users for their activity at the CERN Laboratory.
http://cern.ch/ph-dep-ACCU
•  4 meetings/anno. Le minute sono regolarmente disponibili sull’agenda
•  I vostri rappresentanti mandano propri resoconti
•  Siete invitati a consultare le minute dei meetings e i resoconti, spesso ci
sono informazioni utili che possono essere complementate mediante le
slides delle presentazioni
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Members
The DG is always present to give
a short status report of CERN
status, European Strategy …
The membership of ACCU is as follows:
A. Two Users from each of the larger Member States (France,
Germany, Italy, United Kingdom);
B. One User from each of the other Member States;
C. One User from each of the Associate Members;
D. Two CERN Staff members;
E. Four Users from non-Member States.
The members of ACCU should be active users of the CERN
Laboratory. Except for the non-Member State delegates, they do
not act ad personam, but with a mandate to represent their
respective User communities with recognition by their respective
scientific authorities.
The members of ACCU report regularly, at least once a year, to the
appropriate scientific authorities responsible for high-energy
physics activities in their home countries (A, B, C) or at CERN (D).
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Representation on CERN Committees
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Agenda standard
News dal Council, su European
Strategy, LHC, altre facilities…
Approfondimento su
temi scelti
News su ristoranti, hostel,
mobilita’ logistica. Follow
up su problemi e richieste
sollevati nei meetings
precedenti.
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News from the management
The new Director General, Fabiola Gianotti, introduced the new structure.
Main change of the new structure is the creation of a new International Relations sector
(IR) in addition to the existing three sectors: Accelerator and Technology (AT); Finance and
Human Resources (FHR); Research and Computing (RC).
Many units which were attached directly to the DG and are related to international relations
have been moved to the IR sector, only 4 units were left attached to the DG: HSE
(Occupational Health & Safety and Environmental Protection unit); Internal Audit; Legal
Service; Translation, Minutes and Council Support.
Nothing has changed in the AT sector.
In the RC sector, there is an independent Theory Department (TH) now as it was until
2003.
The FHR sector absorbed Planning and Resources, which were formerly attached to the DG
and are now part of the new FAP (Finance and Administrative Processes) Department.
The previous General Services Department (GS) has been reorganized and concentrates
on resources intensive tasks under the new name Site Management and Buildings
Department (SMB). The medical service and the fire brigade moved from GS to HSE, and
the Scientific Information Service(Library) from GS to the RC sector.
The new International Relations sector has two main activities: One activity are relations
with host states, member state and non-member state relations, relations with International
Organizations as well as partnerships and fundraising. The other activity is the new
education, communication and outreach.
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The new organisational and management structure
As presented to
Council 17/9/2015
SMB = Site Management and Building Department is a streamlined version of previous GS
Department à will focus on resource-intensive tasks: civil engineering, buildings construction
and consolidation, site services. Other GS activities moved elsewhere (Medical Service and Fire
Brigade to HSE, SIS/Library to Research and Computing Sector, etc.).
Updated structure
of the IR Sector
Office of the Director
for International Relations
Strategic Planning
and Evaluation
Protocol
Secretariat
Stakeholder
Relations
Education,
Communications
and Outreach
Host State
Editorial Content
Relations
Development
Member State
Exhibitions &
Global
Relations
Engagement
Non-Member
Media and Press
State Relations
Relations
Relations with International
Organizations
Teacher and Student
Programmes
Partnerships and Visitors and
Fundraising
Local engagement
Audiovisual Design & Visual
Production Service Identity Service
Future scientific strategy
1) Full exploitation of the LHC with highest priority, including the luminosity
upgrades (phase I + II for the experiments; LHC Injectors Upgrade Project
LIU and HL-LHC for the accelerator).
2) A compelling scientific diversity programme, exploiting the unique
opportunities offered by the CERN accelerator complex (ISOLDE, PS, AD,
SPS, etc.).
3) Preparation for the future in two different directions: one is R&D on
Accelerator technologies, including high-field superconducting magnets, high
gradient normal conducting and superconducting RF cavities, and the proton
driven plasma wake field acceleration project (AWAKE). The other line
includes two conceptual design studies, CLIC and the FCC, and a study of the
future diversity programme, where a working group “Physics Beyond
Colliders” was recently established.
A very important milestone is the update of the European Strategy, which will
take place in 2019/20 after the LHC Run 2.
Support outside CERN: Neutrino platform, CLIC +ILC, FCC+ Chinese collider
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From DG
•  LHC: The accelerator complex is working extremely well. LHC broke new
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luminosity records surpassing the design luminosity.
Council weeks
June Council week: approval of the Medium Term Plan (MTP) and of the
draft budget 2017. The MTP is a rolling plan, which gives a view of the
general scientific and budget strategy over 5 years with an outlook into 10
years. The MTP consists of three main pillars, as already explained: LHC
and its upgrades, scientific diversity and preparation for the future.
Approval of HI-LHC project.
Resources also allocated to the renovation of the scientific and general
infrastructure (PS East Area + SPS North Area) and to safety (in view of
LS2).
Plan to visibly wear badges (access cards)
Following the attacks in France and Belgium, French and Swiss authorities
recommended stronger security measures at CERN. Consequently, since end-2015
guards are checking access cards of all personnel entering CERN. More site
security measures are planned, e.g. installing more cameras. Host countries also
encouraged CERN that everyone on site should visibly wear the badge.
More details will be sent by mail to all CERN personnel.
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CERN enlargement
Cyprus has joined as Associate Member on 1 April 2016
Romania became Full Member before the September Council.
Ireland has submitted an Expression-of-Interest and
Lithuania a full application for joining CERN as Associate Member.
A taskforce visited India in February/March and then India was
approved as Associate Member.
Other initiatives
An Alumni Programme will be launched, with a project leader
assisted by a working group in charge of delivering a proposal by
end-September.
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Approfondimento su argomenti scelti
•  Report on services from SMB Department
(Reinoud Martens (CERN))
•  Negli ultimi anni il CERN ha razionalizzato la gestione dei servizi
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E’ disponibile un help desk unico (77777 - Bld 55, 2nd floor) che smista le
richieste (6 persone allo sportello, ma 930 operatori)
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Unico portale web per tutte le richieste (computing, trasporti, uffici etc. etc.)
http://cern.ch/service-portal
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OPERATIONAL CIRCULAR NO. 4
(REV. 1)
(sept. 2012)
Issued by the
Human Resources Department
USE OF VEHICLES BELONGING TO
OR RENTED BY CERN
10. Use of vehicles must comply with
the authorisation issued and must take
due account of the Organization's
interests. Use of vehicles for private
purposes (e.g. for transporting family
members or for shopping) is prohibited
in all circumstances, including in the
context of standby service.
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Restricted Mobility rules
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QUESTION by Italian delegates: The Italian community is very affected by
restricted mobility rules (they were always active, but we were not aware of).
CERN rental cars cannot to be used outside a perimeter and cannot be
used to stop for any kind of shopping, doctor, pharmacy… Now a GPS
tracking system has been installed to check on abuses. The official reason is
that these cars are bought by CERN at a special price and with special
insurance coverage ==> under the agreement that they are strictly for service/
work use. Cannot be driven/used to transport relatives. Cannot be used to stop
for grocery, pharmacy, doctor. Cannot be used even to transport food.
Many of our users come frequently to CERN by plane, there is no space for
everybody at the hostel and they rent outside.
In the spirit of making user life easier it is clear that they need cars to move and
buy food and simple everyday things. Institutes are not paying the car rental for
users to go to sky, or for the members of the family, but still users should have a
reasonable life. They cannot be forced to eat always at CERN restaurant.
CERN should offer the possibility to have a useful car service, probably will be
enough to have more cars rented externally.
CERN is now creating a Mobility group with an ACCU representative
(Cristina Biino)
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~500 letti al CERN + 150 a St. Genis
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IT
Dept.
Mobile
phone
coverage
in
France
Tony Cass
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Changeover from Sunrise to Swisscom. SIM swap in July 2015 was smooth. CERN has 6,000
mobile subscriptions.But poor coverage in France.
New tariffs are very good: expect 50% reduction on the bills.
Orange France will replace Swisscom for the provision of above ground coverage in the
Pays de Gex (with extension across Haute Savoie and Ain). They are taking the Swisscom sites
at LHC points 2, 3, 4, 5, 6 & 7; Bat. 866 & Bat. 887 in Prévessin and on the water tower.
The Swisscom transmitter on the water tower will be moved to Bat. 188 to cover the West part of
the Meyrin site but minimising the coverage of French territory outside the fence. In exchange,
Orange France will be permitted to put a transmitter on Bat. 40, similarly covering the East part of
the site without unduly covering Swiss territory. As a side effect, CERN subscriptions may “stick”
on the Orange network, not move to Swisscom, which would increase costs.
To limit excessive costs, CERN SIMs will be configured to seek for the Swisscom over every 6
minutes (the minimum interval) rather than the standard 30 minutes to avoid calls on Orange
network as much as possible. This will be transparent for users as the handover process only
occurs if the phone is in idle mode.
In general, the situation on the French sites will become more complicated: there will be a
Swisscom network in the tunnels and in buildings above access shafts, and an Orange
network outdoors in France. Going from one zone to the other means a change of network and
life may be difficult in the overlap zone, notably for the CMS control room at Point 5, where
Swisscom signals leak from the pit into the control room. A repeater in the control room will make
sure the Swisscom signal there is strong enough to maintain calls. However, there will be no
Swisscom coverage when stepping outside the control room. Further fine tuning might be
necessary after the switch-over
IT Dept. - WIFI in building 40
Tony Cass
•  A WiFi survey in Bat. 40 will start in June to determine
where to put the new planned access points. Finance
Committee is asked for approval to establish a contract
with Aruba (an HP Enterprise company) for the
controllers and access points at the June Council Week;
deployment of access points should start in early 2017.
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IT Dept. – Copyright violation
(M. Barroso Lopez)
•  Since 2013, several software companies have approached CERN concerning the violation of
their license conditions. Repeatedly, CERN users confirmed having deliberately used licenses not
coming from the CERN licenses pool. Engineering software and video editing applications are
some examples potentially subject to license infringements, where CERN has licenses covering the
most essential use cases. Some packages are licensed for use only on CERN site.
•  Software piracy & copyright violation is theft. These cases reflected badly on CERN’s reputation,
risked out business relations, and have triggered financial repercussions. CERN paid $100k over 3
years for buying additional licences to counter license infringements, but some companies are at
the end of their patience and legal charges might happen next time.
•  Some users don’t know which licenses they use when coming to CERN or when starting a new
activity. If in doubt on licenses, [email protected] should be contacted. Also in case
users are contacted directly by a company, they should not reply or acknowledge, but should inform
and contact the CERN-IT software licenses officer or security officer.
•  Whenever login to CERN via SSO, users have to agree with computing rules, and in case of
violation, serious actions can follow such as stoppage of computer access.
•  People doing copyright violations not always do it deliberately but sometimes are not aware of. Due
to the free connection policy to CERNs networks (“Bring your own device” BYOD), CERN-IT is not
able of systematically checking or scanning for illegal, missing or pirated licenses. The vast
diversity in software products makes this even more complicated. Nevertheless, it would be rather
useful if users could get an overview on their licenses and the condition for use in an easy way,
despite that it would need a major technical effort to set this up. This web site can be taken as a
start:
http://information-technology.web.cern.ch/help/licensed-software.
Considerazioni personali
•  Abbiamo cercato di riassumere le problematiche di cui si e’ occupato il
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comitato.
Richieste soddisfatte (per es. uso dosimetri temporanei o comitato mobilita’)
Argomenti di grande interesse (es. Prenotazione web foyer, assicurazione
medica e incidenti, emergency care, CERN cars)
Progetti in discussione (Place des Particules, library upgrade, bike paths)
Ottimo dialogo con il chairman (Dragoslav Lazic) e i rappresentanti del CERN
che cercano di capire le esigenze degli users.
Alcuni problemi sono di difficile soluzione (restaurant1, parcheggi,…)
La soluzione di alcuni problemi richiederebbe un budget che il CERN non ha a
disposizione … Fondi europei?
Alcune regole sono imposte dalla safety, ma anche dalla legge svizzera d/o
francese
Difficile ottenere cambiamenti su condizioni bancarie UBS
Siete tutti invitati a consultare anche le minute e slides disponibili sulla agenda
ACCU, perche’ ci possono essere altre informazioni utili.
accu.web.cern.ch
CSN1, Roma 19-23/9 2016
ACCU
C. Biino, C. Troncon