Lloyds Italy Local Office Supplement.docx

Coverholder reporting
standards
reporting to Lloyd’s Italy
Version 2 – 29 July 2015
www.lloyds.com/coverholderreportingstandards
Key Contacts
Giovanni Toniutti Lloyd’s Italy, Milan
Telephone: 00 44 (0) 20 7327 7944 [email protected]
[email protected]
Disclaim
Disclaimer
These Standards have been prepared by Lloyd's based on the information available as at 29 July 2015. The intention is to update
the Standards periodically. If you are reading this in hard copy, please visit our website for the most recent version:
www.lloyds.com/coverholderreportingstandards. While care has been taken in compiling the Standards and producing this
document, Lloyd's does not make any representations or warranties as to the accuracy or completeness of the information
contained herein and expressly excludes to the maximum extent permitted by law all those that might otherwise be implied.
Lloyd's accepts no responsibility or liability for any loss or damage of any nature occasioned to any person as a result of acting or
refraining from acting as a result of, or in reliance on, any statement, fact, figure or expression of opinion or belief contained in this
document.
© Lloyd’s 2015. All rights reserved.
2
Reporting to Lloyd’s Italy
Contents
1 INTRODUCTION
4 1.1 Introduction to this document
4 1.2 Summary of reports required
4 2 REPORT DETAILS
4 2.1 Who needs to report to Lloyd’s Italy?
4 2.2 Why does Llloyd’s Italy need this report?
4 2.3 When should the report be sent to Lloyd’s Italy?
4 2.4 What format does Lloyd’s Italy require the report in?
4 2.5 How do I send the report to Lloyd’s Italy?
4 3 LOCAL REPORT SPECIFICATIONS
5 3.1 Statement of accounts report specification
5 4 REPORT TEMPLATES
10 4.1 Statement of accounts report specification
10 3
2 Report details
1 Introduction
1.1
>
>
>
This document is designed to be read in conjunction with
the Lloyd’s Coverholder Reporting Standards User Guide
In addition to any reports which the coverholder is required
to submit to their brokers and Lloyd’s syndicates in
London, the following is a summary of reports that are
required by Lloyd’s Italy:Report name
Frequency
ITA01
Statement of Accounts
Monthly
All Coverholders located in Italy
>
Coverholders located outside of Italy that use the Mocha/
Doprint systems for the issuing of policies.
>
Coverholders need to report on:-
Summary of reports required
Ref
Who needs to report to Lloyd’s ITALY?
and
Full details of Lloyd’s Coverholder Reporting Standards,
including the User Guide, can be found here
www.lloyds.com/coverholderreportingstandards
1.2
>
2.1
Introduction to this document
>
Risks located in the European Union
>
Insured located in the European Union
>
2.2
>
2.3
>
2.4
WHY DOES LLOYD’S ITALY NEED THIS REPORT?
The coverholder is required to provide a monthly report of
premiums and premium taxes paid so that Lloyd’s Italy can
pay the correct premium taxes to the Italian authorities.
WHEN SHOULD THE REPORT BE SENT TO LLOYD’S
ITALY?
th
The report must be provided monthly by the 10 day of the
month, providing details of premium transactions in the
previous calendar month.
WHAT FORMAT DOES LLOYD’S ITALY REQUIRE
THE REPORT IN?
>
Microsoft Excel file - Lloyd’s Italy has provided a preferred
format for the report which is attached here:
>
Alternatively a coverholder might use a different format
provided that the mandatory fields are included and the
report is sent as a MS Excel file. It is recommended that
Coverholders discuss this with Lloyd’s Italy and with their
London broker.
2.5
>
4
The report should also include details of premiums
received by Lloyd’s Italy directly from Public Entities.
HOW DO I Send THE REPORT TO LLOYD’S ITALY?
The report should be sent by E-mail to
[email protected]
3 Local report specifications
The template shown below was current when this guide was produced and is provided for guidance only.
3.1
ita01 –statement of accounts report specification
Field
Coverholder
Name
Nome del
Coverholder
Definition
Format
The name of the coverholder who
has created the submission, or the
coverholder that the submission is on
behalf of.
Conditions
Maps to Lloyd’s
Information
Requirements Field
CR0013
Coverholder name
If the coverholder has multiple
locations or branches then the
branch should also be identified
where appropriate
Nome della società Coverholder dei
Lloyd’s
Coverholder PIN The unique identifier for the
coverholder branch which has been
allocated by Lloyd’s. This can be
found in Lloyd’s Atlas system.
The Coverholder PIN is a 9 digit
number.
CR0014
Coverholder PIN
Coverholder PIN Codice PIN attribuito al Coverholder
Statement of
Account (SOA)
number
Number, Code or Reference given by
the coverholder to the SOA for
identification.
N/A
Numero Estratto Numero o codice attribuito dal
conto
Coverholder all’estratto conto a fini di
identificazione
Reporting Period The start date for the reporting period
Start Date
being submitted.
Incassi dal
CR0001
Reporting period start
date
Data di inizio del periodo a cui si
riferisce il report
Reporting Period The end date of the reporting period
End Date
being submitted.
CR0002
Reporting period end
date
Incassi al
Data di termine del periodo a cui si
riferisce il report
Unique Market
The unique reference for the binding
Reference (UMR) authority contract allocated by the
Lloyd's market.
All UMRs start with B, followed by the
Lloyd’s broker number and a series
of characters. The UMR should not
contain any spaces, hyphens,
slashes or other punctuation; it
should only contain the numbers 0-9
and the letters A-Z. Maximum length
17 characters.
The UMR is stated on the first page
of the binding authority agreement
schedule.
CR0005
Unique Market
Reference UMR
Indicazione del Unique Market
Binding Authority Reference del binder.
La prima pagina della scheda del
UMR
binding authority agreement riporta
l’UMR.
5
Field
Definition
London Broker
Reference
The unique reference for the broker
in London which has been assigned
by Lloyd’s
Codice del
Lloyd’s Broker
Codice del Lloyd’s Broker (The
Market  Directories  Lloyd’s
Broker)
Risk class
A free text description of the class of
business; and/or Lloyd’s risk code
(Lloyd’s categorises information on
risks and premiums using a series of
risk codes).
Ramo
Indicazione del ramo o del rischio
Policy Number
The unique reference for the risk,
usually the certificate number.
Numero di
Contratto
Conditions
Maps to Lloyd’s
Information
Requirements Field
CR0011
London Broker
Reference
CR0017 and/or
CR0016
Class of Business /
Lloyd’s Risk Code
CR0029
Certificate Reference
Numero del contratto
Addendum
Number
The addendum number.
Numero di
appendice
Indicazione numero di appendice
Inception
The date from which this transaction
applies, for example if this is an
endorsement, then the date of the
endorsement;
Or
for a new risk, the inception date of
the risk, the date on which coverage
starts.
Data di effetto
Format
N/A
CR0057
Effective Date of
Endorsement,
Trasaction etc.
or
CR0030
Risk Inception Date
Data di effetto del titolo
Policyholder First Policyholder First name when the
Name
Last name is shown separately
Nome
CR0034
Insured or reinsured
first name
Nome del contraente, quando il
cognome è riportato separatamente
Policyholder Last One of the following to be shown:Name, Company > The name of the company
name or Full
> The full name of the individual
name
insured
CR0035
Insured Full Name,
Last Name or
Company Name
> Where the first name is shown
separately, the last name of the
insured
Riportare una delle seguenti
Gognome,
Ragione sociale informazioni:
o nome completo > La ragione sociale del contraente
> Il nome completo del contraente
> quando il nome è riportato
separatamente, il cognomen del
contraente
Fiscal Code
Codice Fiscale
CR0036
Fiscal code, codice
fiscali, insured
Policyholder’s Fiscal code
This is only mandatory for Personal
Accident, Life and Motor TPL
premiums
Codice Fiscale del contraente
obbligatorio per I premi relative a
Infortuni, Vita e RCA
6
Field
Currency
Definition
Format
Maps to Lloyd’s
Information
Requirements Field
CR0020
The original currency in which the
premium was paid
Original Currency of
premium
Note - Payments to be received only
in EUR or USD
Valuta
Conditions
Valuta del rischio sottoscritto
Net premium (Net The premium being paid to the
of taxes)
broker in London (or LIO). That is the
premium paid in this transaction
CR0065
Net Premium to
London in original
currency of premium
If this transaction is an instalment,
this should be the net amount of this
instalment.
Premio Netto
Premio netto
Acessori
The amount of any accessori
charged by the coverholder in Italy.
Accessori
Indicazione degli accessori totali
Taxes
The sum of any taxes, levies or para
fiscal fees which have been added or
deducted from the gross premium;
excluding the Emergency Treatment
Fund tax, but inclusive of the
Solidatory fund for victims of
extortion.
CR0063
Accessori amount in
original currency of
premium
CR0064
Total Taxes in original
currency of premium;
excluding Emergency
treatment fund
Tasse
Tasse, incluso il contributo al fondo
di solidarietà per le vittime
dell’estorsione e dell’usura (Antiracket)
Gross Premium
(gross of taxes)
Gross premium paid this time (Net +
Accessori + Taxes)
CR0059 + CR0063 +
CR0064
Premio Lordo
Premio Lordo (Netto + Accessori +
Tasse)
Gross premium paid
this time in original
currency of premium +
Accessori amount in
original currency of
premium + Total Taxes
and Levies in original
currency of premium
Commission
Total commission paid to the
coverholder on Net premium and
Accessori
Commissioni
Totali
Provvigioni totali (sul netto e sugli
accessory) trattenute o comunque
riconoscuite
CR0062
Commission amount in
original currency of
premium
+
CR0063
Accessori amount in
original currency of
premium
Add any commission
on Accessori
Deductible
amount
For each applicable policy, the
amount of the insurance premium
that may be deducted from the
policyholder’s tax bill.
CR0065
Importo Detraibile
7
Field
Definition
Local
Correspondent
Commission
Commission paid to the Local
Correspondent
Commissioni
Corrispondente
Provvigioni totali spettanti al
Corrispondente dei Lloyd’s
(informazione obbliggatoria in caso di
premi soggetti agli obblighi di
tracciabilità)
Format
Maps to Lloyd’s
Information
Requirements Field
N/A
Public Entity’s
Commission paid to the Public
consultant Broker Entity’s consultant Broker
Commission
Commissioni
Broker
consulente della
stazione
appaltante
Conditions
N/A
Provvigioni spettanti al broker
consulente dell’ente appaltante
(informazione obbliggatoria in caso di
premi soggetti agli obblighi di
tracciabilità)
Other Deduction A description of the fee or deduction
description
being made]
CR0086
Other Fees or
Deductions Description
Altre trattenute,
descrizione
Descrizione di eventuali trattenute
diverse dale commissioni
Other Deduction The amount being added or
amount
deducted
CR0087
Other Fees or
Deductions Amount
Altre trattenute,
importo
Importo di eventuali trattenute
diverse dale commissioni
Transaction type One of the following to be shown:-
N/A
> Gross net of commission
> Taxes only (premium to London)
> Taxes in advance (premium to
follow)
> Details/Tracing purposes only
> Other deduction / claim
Tipo di
transazione
Selezionare una delle seguenti
opzioni:
> Lordo al netto delle commissioni
> Solo Tasse (premio a Londra)
> Solo Tasse (premio a saldo)
> Dettaglio/Tracciabilità
> Altre trattenute / Sinistro
Paid amount
Importo pagato
CR0065
The premium being paid/deducted
to/from Lloyd’s Italian Office That is
the balance paid in this transaction
Net Premium to
London in original
currency of premium
Importo pagato, trattenuto o dovuto
per il titolo riportato
*The following additional fields are required for Motor polices:
*SSN,
Emergency
Treatment Fund
Emergency Treatment Fund
contribution (SSN contribution
increases the Gross premium)
N/A
Contributo al SSN (aumenta il premio
*SSN, Contributo lordo)
al Servizio
Sanitario
Nazionale
8
*Vehicle plate
The registration number of the
vehicle
CR0033
Vehicle Registration
No
*Targa veicolo
Targa del veicolo
*Province where Province where the vehicle is
the vehicle is
registered
registered
N/A
*Provincia di
Provincia di utilizzo del veicolo
registrazione del
vehicle
9
4 REPORT TEMPLATES
The following template is an example of the format which Lloyd’s Italy prefers to receive:
4.1
ita01 –statement of accounts report specification
Nome del Coverholder /
Codice PIN del CH o dell'OMC
Corrispondente
Numero Estratto
Conto
Periodo di incasso
Incassi al
Piazzamento
Numero del Binder /
Numero di Cover Note
Numero di record
Importo pagato
Contraente
Riferimenti Rischio
Codice del
London
Broker
Ramo
Numero di Contratto
Numero di
appendice
Data di
Effetto
Nome
Cognome,
Ragione Sociale o
Nome completo
Inserire righe evidenziando questa riga per mantenere la lista nella colonna Tipo Transazione
0
Importi totali
Campi obbligatori in caso di
importi soggetti a tracciabilità
Tasse e Premi
Codice
Fiscale
Valuta
Incassi dal
Premio
Netto
Accessori
-
10
-
Tasse
-
Premio Lordo
-
Commissioni
Totali
-
Importo
Detraibile
Commissioni
Corrispondente
-
Commissioni Broker
Consulente della
stazione appaltante
-
Altre Trattenute
Descrizione
Transazione
Importo
-
Tipo Transazione
Importo pagato
-